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Parish Council: Meetings & Documents

Vacancy Notices for 2 Newchurch Parish councillors - please click on this line for Vacancy 1

and on this line for Vacancy 2 ('call for an election' period expired 5th June 2024).

Newchurch Parish Council is now required to co-opt 2 volunteers. If you haven't already been in touch, and wish to be considered for co-option to the role of Newchurch Parish Councillor, please contact the Clerk or any of the sitting Councillors by Friday 14th June.


Please click on any of the documents below to view them.  If you would like to see copies of documents that are not listed below please contact The Clerk on 07749 958 274 (weekdays 10am - 4pm voice calls, or text anytime).

Details of monthly expenditure can be found in the Minutes.


Co-option Policy June 2023

Newchurch Parish Council (NPC) Code of Conduct

NPC Standing Orders 2020 

NPC Financial Regulations 2021

Website Accessibility Statement (click anywhere on this line to open as a PDF file in a new window)

Privacy Policy

Playing Field Policy - Jubilee Field

Community Emergency Plan version 2 Feb 2022


NEW!  June 2024 Notice of Public Rights (inspection period 10th June to 19th July)

Newchurch Annual Internal Audit report FY23/24

Newchurch AGAR Section 1 (Annual Governance) and Section 2 (Accounting) Statements FY 23/24

Newchurch AGAR Exemption Certificate FY23/24

Newchurch bank reconciliation at 31st March 2024 (end-of-year)

Newchurch explanation of year-on-year variances

Asset Register at 31st March 2024


Annual Governance and Accountability Return (AGAR) Year Ending 31 March 2020

 Annual Governance and Accountability Return (AGAR) Year Ending 31 March 2021

AGAR documents 2016/17 to 2018/19 for reference (11-page PDF document)


Newchurch Parish Council Exemption Certificate FY21-22

Newchurch Parish Council Internal Audit report FY21-22

Newchurch Parish Council Annual Governance Statement FY21-22 (AGAR Section 1)

Newchurch Parish Council Accounting Statements FY21-22 (AGAR Section 2)

Newchurch Parish Council Internal Audit Report FY22-23

Newchurch PC Notice of Rights of Public Inspection of the Accounts FY22-23

Newchurch PC AGAR Documents FY22-23

Click to view minutes of previous meetings:

Parish Council 2024 Meetings 

Newchurch Parish Council is arranging meetings under its risk assessments concerning spread of viruses, after the COVID-19 outbreak. Members of the public are welcome to attend on a first-come, first-seated basis, because hygiene precautions at the venue may place a limit on the numbers who can be physically present at the meeting. 

Please do not attend if you think that to do so will lead to the spread of infectious diseases. COVID-19 and influenza are of current concern, but other health risks are also possible. It's always a good idea to deploy handkerchieves for coughs, snuffles and sneezes when out in public.

Next  Parish Council Meeting will be held at 7.30pm at The Community Room, Newchurch Village Hall, Romney Marsh TN29 0DP on Monday 1st July 2024. 

Agenda from 3rd June (stands adjourned) - please click anywhere on this line (opens in a new window)

Supporting Document(s) for this meeting - none

 Dates throughout the local government year (usually the first Monday of the month except for Bank Holidays, and in the months of August and January):

Ordinary Parish Council Meeting  Monday 1st July 2024,  2nd September, 7th October, 4th November, 2nd December, then 2025 13th January, 3rd February, 3rd March, 7th April, Annual Parish Council Meeting 12th May (subject to change - please consult this page for updates).

If you have any concerns or queries please contact the Clerk to Newchurch Parish Council using the Contact Form on this website.(Updated 4th June 2024 M Sharpe)

Complaints Procedure

If you have any complaints or concerns regarding Newchurch Parish Council, please contact The Clerk or any of your Councillors.

For more detailed guidance on public rights and the special powers of auditors, and a link to the National Audit Office publication Local Authority Accounts please click anywhere on this line.

If you have any questions about the current regime on ‘Standards’ applicable to Parish Councils please email Clerk Michael Sharpe by clicking here

Archived Minutes

PC Minutes April 2023

PC Minutes March 2023 

PC Minutes February 2023

PC Minutes January 2023

PC Minutes December 2022

PC Minutes November 2022

PC Minutes October 2022

PC Minutes September 2022

PC Minutes July 2022

PC Minutes June 2022

 APCM Minutes May 2022

Annual Parish Meeting (APM) Minutes 2022 draft

PC Minutes April 2022

PC Minutes March 2022 

PC Minutes February 2022

PC Minutes January 2022

PC Minutes November 2021 

PC Minutes October 2021

PC Minutes September 2021 

PC Minutes July 2021

PC Minutes June 2021

PC Minutes Annual Meeting May 2021

 PC Minutes April 2021

PC Minutes March 2021

PC Minutes February 2021

 Annual Parish Meeting May 2021

PC Minutes January 2021

PC Minutes December 2020

2nd November 2020

5th October 2020

7th September 2020

20th July 2020

1st June 2020

2nd March 2020

3rd February 2020

13th January 2020

2nd December 2019

4th November 2019

7th October 2019

2nd September 2019

20th July 2019

 3rd June 2019

13th May 2019

13th May 2019 Annual Parish Meeting

Playground Committee 6th August 2018

Parish Council Minutes from an earlier date may be inspected by local government electors of the Parish, by arrangement with the Clerk, under the Local Government Act 1972 section 228 and Schedule 12 paragraph 41.


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